Details for Attendees
Recruitment Weekend 2019:
Friday March 1 & Saturday March 2
NOTE: Planning is still in progress.
Schedule details will be finalized in the coming weeks.
Please check back for details as they develop.
Sociology Department Recruitment Weekend:
Events start first thing Friday morning, so it is best to arrive in Seattle by Thursday. Events are usually scheduled through Saturday afternoon or Saturday early evening (still being determined). We are in the process of planning our schedule for 2019, in particular figuring out our end time on Saturday for your planning needs. Here is the 2018 schedule for an idea of what the event will be like: 2018 Recruitment Weekend here.
Sociology Department Recruitment Weekend, March 1 - March 2, 2019:
To help our planning, please let us know if you are going to join us for Recruitment Weekend by emailing Liz Collier (firstname.lastname@example.org) no later than February 18, 2019. If you are requesting housing assistance, please also RSVP re Accommodations no later than February 18, 2019 (see "Accommodations" further down the page for instructions).
Travel Expense Reimbursements
We are pleased to be able to reimburse the cost of your travel ticket (airfare, bus, train), or your mileage, up to a maximum of $300 for those who attend Recruitment Weekend. We are unable to provide reimbursement for any visits outside of those dates. If your ticket costs less than $300, we will pay the cost of the ticket. If your ticket is over $300, we will reimburse you the $300. We do not pay for the cost of travel from the airport or other arrival station to campus - just the cost of the ticket itself up to the $300 maximum. Click here for details about reimbursement procedures.
We generally have reimbursed airfare, train tickets, long-distance bus tickets, or mileage if you drive a significant distance. We do not reimburse parking, taxis, local area buses, and other such items outside of actual travel tickets.
Accommodations in Seattle
We can likely arrange for you to stay with a current graduate student during your visit provided you make your request by the deadline.
If interested, please RSVP re accommodations no later than February 18, 2019.
To request housing, email the Graduate Student Association President Charles (Chuck) Lanfear (email@example.com), who will coordinate housing. Once we get everyone assigned, he will contact you with the name and contact info of the person you can stay with.
If you are bringing a spouse/partner/friend or just like more privacy, we highly recommend that you stay in a hotel. Additionally, there is a possibility we may not be able to find accommodations for two in a current student's home as space is limited. Here is a page on the UW site to help plan your trip and transportation. Hotels near campus may give UW visitor rates, it is worth asking. The hotels easiest to walk from are the Pineapple hotel, and the University Inn. Other hotels also very near by are the Silver Cloud near the University Village Mall, and the Travelodge Seattle University across from the University Village Mall. You can also check out www.hotels.com as well for a larger variety of locations including neighborhoods outside of the immediate campus vicinity. Unfortunately, we cannot reimburse for accommodations.
Getting Here and Getting Around
Here is a page on the UW site to help plan your trip and transportation.
Getting to campus from the airport
There are a couple of very quick and reasonably priced ways to get from Sea-Tac Airport to the UW:
Link Light Rail - take the train University of Washington / Husky Stadium station (last stop) to get to the UW campus. You can actually walk onto campus from there, but it is relatively far to the upper campus/Savery Hall where Sociology is located. If you prefer not to walk, either take a local bus to get to upper campus, or a Lyft or Uber.
At the airport, there are also options for Shuttle Express, or the Gray Line Airporter.
Seattle Metro Bus:
Try the Trip Planner on the Metro web site (enter from "Sea-Tac Airport" to "University of Washington HUB").
Take any number of buses from downtown to the University; they are listed on the UW Commuter Services web site.
Depending on arrival times, we may be able to coordinate picking people up downtown.
Watch your emails for information on how to submit for travel reimbursement. By submitting and signing appropriate documentation, we will be able to process your reimbursement more quickly. Reimbursements will be processed after your attendance is confirmed at the event. Please turn in your documents to the Main Office on Friday, March 1, by 4:00 pm. Also note the information below:
Required Documentation: Airline Tickets
If you are booking both an airline ticket and hotel through an online reservation company, be sure to print the receipt that shows the price of the airline ticket separate from the hotel. We cannot reimburse hotel fees (or food).
The Travel Office has strict rules about documentation. We will need your itinerary which documents the cost, departure and arrival airport, departure and arrival dates. This document also must show the price, and that the balance was paid in full.
Required Documentation: Car, Bus, or Train
We can reimburse bus or train tickets and mileage (based on a UW Travel office formula) for visitors driving from other pacific NW Locations. For bus or train tickets, we will need the receipt showing how much you paid and the departure/arrival information.
For International Visitors
Please make sure while on campus this weekend to check in with Liz Collier (firstname.lastname@example.org). We have specific additional documentation we will need from you, including copies of certain travel documents and Passport/Visa pages that have to be taken while you are here for the weekend, and after you have entered the United States.
We provide food during many of our Recruitment Weekend Events. At a minimum, you can expect lunch, and an informal reception on Friday, and coffee and donuts on Saturday. To fill in the gaps, there are many inexpensive ethnic and fast food restaurants nearby, and of course, coffee is everywhere. We cannot reimburse you for food.
More Online Information about UW
Main University Website: www.washington.edu
Searching from here will get you most anywhere.